Impact Advisors Group | Duxbury Massachusetts | Warrington Pennsylvania
Cash Flow Planning

Issues to Consider When Reviewing Cash Flow

The health of every financial plan depends heavily on sound cash flow planning. While most people know what they should be doing, they still often fall short of taking even the most basic steps toward tracking and managing cash flow. You can have a dramatic long-term impact on your financial well-being by simply increasing the awareness of your spending while promoting discipline and accountability.

To help you establish and maintain a cash flow plan that supports your lifestyle and goals, we created the following checklist.

Some of the topics we will cover include:

  • Income sources
  • Essential and discretionary spending
  • Debt and taxes
  • Goal funding
  • Monitoring strategies


Do you need to quantify your regular earned income?

If so, consider the following:

  • If you are a W-2 worker, review your pay stub to determine your periodic net pay.
  • If you are self-employed, track your past earnings and projected earnings closely, to determine a periodic estimate.

Do you receive variable or irregular income (owner distributions/draws, commissions, a bonus, etc.)?

Do you, or will you, receive unemployment income?

Can you reliably expect to receive regular gifts or other windfalls?

If so, consider what amounts, if any, would be prudent to include in your cash flow plan.

Do you receive rent, royalty, alimony, and/or child support payments?

Do you have income-producing investments?

Are you taking distributions from your portfolio (e.g., regular withdrawals, RMDs, etc.)?

Do you have pension and/or annuity income?

Are you eligible for, or already receiving, Social Security benefits?


Do you need to quantify your fixed expenses?

If so, consider the following:

  • Inventory your regular monthly costs such as rent, mortgage payments, HOA dues, fixed-cost utilities (e.g., cable, phone, internet, waste), prescriptions, fixed-cost insurance premiums (e.g., health, disability), lease/auto loan payments, other minimum debt payments, subscriptions, memberships, club dues, etc.
  • Inventory your regular biannual, annual, or less-frequent costs for certain insurance premiums (e.g., life, LTC, auto, homeowners, renters, umbrella, etc.), vehicle registration, professional dues, tuition payments, etc.

Do you need to quantify your variable expenses?

If so, consider the following:

  • Estimate your average monthly spending on variable-cost utilities (e.g., water, electricity, oil/gas), food, household supplies, transportation, property maintenance, clothing, child care, pet care, health and wellness, personal care, dining out, social events, hobbies, etc.
  • Estimate your average biannual, annual, or less-frequent costs for medical and dental expenses, property maintenance and repair, HOA assessments, gifts (charitable and noncharitable), travel, professional development, etc.

Do you have other infrequent, but expected, expenses?

If so, consider adding a “miscellaneous” category to account for these costs, establishing specific savings goals, and/or adding a buffer to your emergency fund in order to comfortably cover these expenses as they may arise.

If you own a rental property, do you need to consider expenses related to owning or maintaining it?

Do you need to distinguish between essential and discretionary expenses?

If so, consider each expense in your spending plan and determine whether it qualifies as a need (mandatory/unavoidable) or a want (subject to choice/preference). This distinction may be subjective and change over time.

Do you fund untracked expenses with cash?

If so, consider monitoring your uses of cash to avoid leakage.

Can you change the frequency of any recurring payments to reduce the total annual expense (paying certain bills annually instead of monthly)?

Do you need to assess your spending patterns and modify your spending habits?

If so, consider what lifestyle changes could adjust your essential and discretionary spending.


Do you have debts that you are currently repaying?

If so, consider the following:

  • Be sure to timely make minimum payments (at least) when due and accelerate repayment when prudent.
  • Explore strategies to prioritize, restructure, minimize, and/or eliminate debt.

Do you need to quantify your tax obligations and review your plan to remit payments?

If so, consider the following:

  • If you have earned income, review your state and federal income tax withholdings/estimated payments. If you tend to owe significant tax or, alternatively, receive a large refund each year, revisit and adjust your withholdings/estimates.
  • If you have taxable investments, monitor your interest, dividends, and realized gains/losses, and ensure that you are paying appropriate estimates.
  • If your property taxes are not paid through escrow, or you owe other types of tax, make a plan to save and timely pay these tax bills.


Do you need to review your financial goals?

Do you need to prioritize your financial goals?

If so, consider the following:

  • Assign a time horizon to each goal.
  • Review how different goals may compete, and allocate your resources according to greatest importance.
  • Adopt realistic expectations and adjust goals as necessary.

Do you need to increase the size of your emergency fund?

Do you have the flexibility to front-load your annual savings early in the year?

Do you need to save for expected large outlays (e.g., new car, new roof, technology updates, options exercise/tax, etc.)?


Do you need to earn additional income?

Do you need to adjust your balance of saving vs. spending?

If so, consider whether forced-savings strategies would help you reach your goals.

Do you need to track automatic payments/savings, and/or set up automatic payments/savings?

If so, consider the following:

  • Account for any costs that may be auto-funded, such as insurance premiums deducted from your paycheck, taxes and insurance paid through escrow, etc.
  • Where helpful, establish automatic payments for recurring bills to ensure timely payment and to allow tracking through account statements.
  • Fund retirement savings with payroll deductions, and/or direct a percentage of each paycheck into other personal savings vehicles in order to promote disciplined, routine saving habits.

Do you need to establish a method of regularly monitoring your cash flow?

If so, consider the following:

  • Adopt a recordkeeping strategy that is a good fit for how you operate.
  • Track your cash flow through spreadsheets, personal finance software, mobile apps, or other tools.

Would a broader duration (e.g., 12 months) review of your cash flow help to smooth out sporadic income and expenses?

If so, use annual statements (including any year-in-review spending analysis/categorization offered by your banks or lenders) to track total spending and income.

If you monitor and track your own cash flow, does your calculation of outflows fail to equal your actual inflows?

If so, consider reassessing your estimates in order to more accurately track your cash flow.

Do you need to project future cash flow?

If so, consider what assumptions (e.g., inflation and other applicable rates) and adjustments will create accurate models.

If you have any questions after reviewing this checklist, please reach out to our professional team anytime at or (833) 5IMPACT.

This checklist was prepared and first distributed by fp PATHFINDER.

Impact Advisors Group LLC (“[IAG]”) is a registered investment advisor offering advisory services in the State of Massachusetts and in other jurisdictions where exempted. Registration does not imply a certain level of skill or training. The information on this site is not intended as tax, accounting or legal advice, as an offer or solicitation of an offer to buy or sell, or as an endorsement of any company, security, fund, or other securities or non-securities offering. This information should not be relied upon as the sole factor in an investment making decision. Past performance is no indication of future results. Investment in securities involves significant risk and has the potential for partial or complete loss of funds invested. It should not be assumed that any recommendations made will be profitable or equal any performance noted on this site. The information on this site is provided “AS IS” and without warranties of any kind either express or implied. To the fullest extent permissible pursuant to applicable laws, Impact Advisors Group disclaims all warranties, express or implied, including, but not limited to, implied warranties of merchantability, non-infringement, and suitability for a particular purpose. IAG does not warrant that the information on this site will be free from error. Your use of the information is at your sole risk. Under no circumstances shall IAG be liable for any direct, indirect, special or consequential damages that result from the use of, or the inability to use, the information provided on this site, even if IAG or a IAG authorized representative has been advised of the possibility of such damages. Information contained on this site should not be considered a solicitation to buy, an offer to sell, or a recommendation of any security in any jurisdiction where such offer, solicitation, or recommendation would be unlawful or unauthorized.
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